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Bid Title: St. Cloud River's Edge Convention Center - CATERED ALCOHOLIC BEVERAGE SERVICE
Category: Parks Department
Status: Open

Description:

The City of St. Cloud, Minnesota will receive sealed Proposals until 11:00 A.M. on July 6, 2022, for the following “Catered Alcoholic Beverage Service” contract:

1. Successful vendor to be granted an exclusive three-year contract, with an additional two year extension clause, given positive performance, to provide catered bar service, including strong beer, various alcoholic beverages, wines, soft drinks, juices, mineral water and other spirits/beverages, at appropriate River’s Edge Convention Center activities and events as so directed by River’s Edge Convention Center management. Service to include all bartenders, servers, runners, aides and other labor needed to provide full-service, alcoholic beverage catering to all River’s Edge Convention Center events requiring said service.

2.  It is understood that the River’s Edge Convention Center shall not vend beer through its concession stand(s) at the same event that is being catered by vendor.   This exception does not apply to soft-drink and other beverages.  It is understood that the River’s Edge Convention Center will not directly compete against vendor on a side-by-side arrangement; however, if an event requires both Alcoholic Beverage Service and Concession Service, the City shall not be limited by this contract, other than the aforementioned beer exclusion.

3. The River’s Edge Convention Center will provide the necessary dispensing equipment and apparatus including portable bars equipped with cold-plate units, tap beer dispensing equipment, and cubed ice to the extent possible.

4. Vendor to provide all licenses, insurances, beverages, all labor required, point of sale systems, bartending utensils, drink cups and glasses, and other items not provided by City.

5. Vendor will pay a commission of gross alcoholic beverage sales to the River’s Edge Convention Center. The commission rates will be 15% the first contract year; Extension contract years 2-5 the commission rates will be directly negotiated and agreed on annually.

Proposals must be in a sealed envelope with the title “Catered Alcoholic Beverage Service Proposal” clearly marked and be submitted to the Office of the City Clerk, St. Cloud City Hall, 1201 7th Street South, St. Cloud, MN 56301, on or before the above-stated date and time.

The City reserves the right to reject any or all Proposals and to waive any informalities or technicalities in the Request for Proposal process.

Publication Date/Time:
6/14/2022 1:30 PM
Closing Date/Time:
7/6/2022 11:00 AM
Contact Person:
Bill Dunsmoor, River's Edge Convention Center Manager
(320) 255-7272
Business Hours:
Monday-Friday 8:00am - 4:30 pm
Fax Number:
(320) 255-9863
Qualifications:
All who have obtained or are willing to obtain a Caterer’s permit with Alcohol issued by the Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division. The successful bidder shall maintain all licenses in good standing for the contract term. If in the case the successful bidder surrenders, fails to renew, transfers, or loses the ability to cater in any form, this contract will immediately terminate, and the City will engage in a solicitation process to secure a new vendor.
Special Requirements:
Vendor shall secure a Certificate of Insurance demonstrating a comprehensive liability policy for the duration of the contract period, including public liability and property damage covering their operation and products in the following amounts:

A. Public Liability insurance for Bodily Injury and Property Damage:
$2,000,000 single limit coverage; $2,000,000 aggregate.

B. Liquor Liability insurance (a.k.a. Dram Shop Insurance): $2,000,000 for each
common cause; $2,000,000 aggregate.

C. The Certificate of Insurance shall name the City of St. Cloud and the St. Cloud
River’s Edge Convention Center as additional certificate holders and as an
additional insured premise.

D. The City shall be notified not less than 30 days prior to the effective cancellation date if for any reason insurance has been cancelled.

Miscellaneous:
River’s Edge management will offer informational sessions and tours to vendors; call
(320) 650-2710 for an appointment.
Related Documents:

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